i. Ensure the entrance and front desk is tidy and presentable with all necessary material (pens, forms, paper etc.) ii. Greet, welcome and attend to guests courteously and professionally. iii. Answer questions and address complaints iv. Receive letters, packages etc. Sort and distribute them accordingly. v. Answer all incoming calls and redirect them or keep messages. vi. Prepare outgoing mail by drafting correspondence, securing parcels etc. vii. Develop a list office supply and ensure they are maintained, including checking inventory and maintaining adequate levels of necessary supplies at all times. viii. Monitor office supplies’ expenses and costs including waste management and electricity bills. ix. Occasionally traveling off-site to deliver letters, reports or files to other departments. x. Ensuring the confidentiality and security of documents. xi. Coordinating drivers and cleaners including organizing company vehicles for official outings, providing support for meetings and ensuring that everyone is kept current of necessary company news and information. xii. Preserve and ensure attendance, movement records and guest register are updated. xiii. Interface with vendors such as dispatch, mechanics, etc. xiv. Take up other duties as assigned (travel arrangements, schedules etc.)