JOB DESCRIPTION Position: Accountant Department: Finance & Accounts Reports To: Managing Director/Finance Manager Location: Wholesale Pharmaceutical Distribution Company Job Summary The Accountant is responsible for managing the company’s financial records, monitoring cash flow, reconciling inventory-related transactions, ensuring statutory compliance, and supporting management with accurate financial reporting and internal controls. The role requires strong attention to detail, integrity, analytical skills, and the ability to work in a fast-paced pharmaceutical distribution environment. KEY DUTIES AND RESPONSIBILITIES 1. Financial Record Keeping Maintain accurate accounting records and books of accounts. Record daily sales, purchases, expenses, receipts, and payments. Post transactions into accounting or ERP software. Maintain proper filing of invoices, receipts, vouchers, and financial documents. Prepare journal entries and ledger reconciliations. 2. Cash Flow & Treasury Management Monitor daily cash inflow and outflow. Prepare daily cash position reports. Track bank balances and company liquidity. Process payments to suppliers and vendors. Ensure proper approval before disbursement of funds. Monitor petty cash utilization and reconciliation. 3. Accounts Receivable & Credit Control Monitor customer outstanding balances. Follow up on overdue payments from pharmacies, hospitals, clinics, and distributors. Reconcile customer statements of account. Prepare aging analysis reports. Assist management in enforcing company credit policies. Flag high-risk customers and irregular payment patterns. 4. Accounts Payable Management Verify supplier invoices and payment schedules. Reconcile supplier statements. Ensure timely payment to vendors and manufacturers. Track outstanding liabilities and due dates. 5. Inventory & Cost Control Reconcile inventory records with warehouse and ERP records. Monitor stock movement and valuation. Assist in identifying inventory discrepancies, damages, expiries, and losses. Participate in periodic stock counts and audits. Monitor landed costs and gross margins. Analyze fast-moving and slow-moving products financially. 6. Financial Reporting Prepare weekly and monthly financial reports. Prepare profit and loss statements. Prepare balance sheet and cash flow reports. Provide management with financial performance insights. Support budgeting and forecasting activities. 7. Tax & Regulatory Compliance Prepare and file VAT, WHT, PAYE, and other statutory remittances. Ensure compliance with FIRS, LIRS, CAC, and other regulatory requirements. Maintain proper tax documentation and schedules. Support external auditors during audits. 8. Internal Controls & Compliance Ensure financial policies and procedures are followed. Detect and report suspicious transactions or fraud risks. Ensure proper segregation of duties in cash and inventory handling. Monitor compliance with company financial controls. Assist in implementing audit recommendations. 9. Payroll Administration Prepare staff salary schedules. Process payroll and statutory deductions. Maintain payroll records and leave balances. 10. ERP & Data Management Operate accounting and inventory management software effectively. Generate financial and inventory reports from ERP systems. Ensure data accuracy within the accounting system